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Our approach

Our approach starts with understanding your work.

A good information system is not just code. What matters is who understands your process, knows how to propose the right solution, and remains reachable when the system needs support in practice.

Jure Korošec, director of Softbase
Director

Jure Korošec

»Our job is not just to write a program. First we have to understand how a company works and then translate that into a system that remains useful for years.«

No detours

How the difference shows up in practice.

With larger vendors a request often passes between several support levels. With us the path is shorter: you talk to the person who knows the system and can grasp the issue without long handovers.

With tiered support
A longer path to resolution
  • You submit a request in a portal and wait for it to be handled.
  • Tier-one support first checks the basic steps.
  • The request can be picked up by someone who does not know the system well enough.
  • It only reaches the developer later, so resolution is often delayed.
With Softbase
A shorter path to resolution
  • You call us directly. If we cannot answer immediately, we return the call as soon as possible.
  • You speak with the developer or account manager who knows your system and the agreed solutions.
  • Because we know the background, we can quickly assess the issue and often resolve smaller matters right away.
  • The agreement and the work are recorded in the ticket system, so everything remains traceable and documented.
From the first conversation

How cooperation works.

Rolling out a business system is a gradual process. We guide your team from the existing way of working into the new system in a way that does not stop day-to-day operations.

01

Discovery

First we look at how you work today: where bottlenecks arise, where data is duplicated, which Excel records have outgrown their purpose, and what growth you expect in the coming years.

The first conversation is for understanding. No obligation, no signing, no pressure. The goal is to determine whether we can realistically help.

02

Proposal

We prepare a proposal with a clear scope, rollout sequence, timeline and price. It shows which solutions, adaptations and integrations are included.

What is agreed is written down. This avoids ambiguities and additional work that would only become apparent after the project starts.

03

Rollout

The rollout proceeds in phases. First we prepare a test environment, transfer existing data and set up key adaptations. The transition is carried out gradually so users retain control over their work.

During the rollout you work with the person who will know the system afterwards as well. That means less re-explaining and better support once the system is in use.

We train users as we go, in the context of the actual feature use. This helps the knowledge transfer into daily work.

04

Use and support

After the system goes live, we stay involved. The same team takes care of support, legislative changes and agreed upgrades within the maintenance scope.

Many clients work with us for more than ten years, some for several decades. That is the result of stable development, system knowledge and personal responsibility for delivery.

Three commitments

What we promise every client.

Our commitments stem from years of working with companies across various industries and are part of how we run projects and support.

Fast and direct response

For urgent matters the aim is direct contact. If we cannot answer immediately, we return the call and address the request without unnecessary delay.

Your developer has a name

Every client has a contact person who knows their system and business particularities. Requests are not handled anonymously.

We see it through

We close a project when the system actually supports the agreed way of working, not just when the formal task list is checked off.

Directly, without unnecessary waiting

How a response works.

This is how an urgent matter is typically handled for an existing client: directly, without unnecessary handovers between departments.

1
Client calls or submits a request
direct contact
2
A developer or system administrator answers
fast, no intermediate layers
3
We assess the issue in the context of your system
we know the background
4
Smaller items are fixed immediately, larger ones are scheduled
a clear agreement
5
The agreement and the work are recorded in the ticket system
traceable and documented
Frequently asked questions

What you most often ask us.

Do you also develop custom solutions?
Yes. We are strongest where standard software falls short. We develop dedicated solutions for special records, internal portals, automations, mobile applications and business processes that existing programs do not cover well enough.
How long does a system rollout take?
It depends on the size of the company and the scope of the rollout. Smaller projects can take a few months, more complex ones longer. We always divide the work into phases so the transition does not halt day-to-day operations.
What happens to our existing data?
Data migration is planned as part of the rollout. Data can be transferred from existing records, the old system or Excel files. The scope of the transfer is defined in the proposal so it is clear from the start which data will be included.
Do you have experience in our industry?
We work with companies from construction, manufacturing, the metal industry, logistics, public sector, laboratories, accounting services and other service activities. In the first conversation we check how you work and assess whether we can adequately cover your needs.
Who will take care of our system after rollout?
The system is maintained by the team or developer who participated in the rollout and knows its background. This shortens explanations, simplifies support and enables faster issue resolution.
Are payroll and accounting part of the system?
Yes. Payroll, HR, accounting and other modules can be deployed individually or as part of a connected business system. The advantage of a connected rollout is that the modules use the same data and work is not duplicated.
How much does it cost?
The price depends on the scope, number of users, modules, adaptations and connections to other systems. After the initial conversation we prepare a concrete proposal with a clearly defined scope and costs.

Let us get to know each other.

No obligation. We look at how you work, assess your needs, and clearly tell you whether we can help.