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Business system module

Purchasing that matches stock and invoices.

Purchase orders, goods receipts and incoming-invoice approval — in the same system as the warehouse, sales and accounting. Data is entered once.

Business system module

From order to payment in one flow.

The purchasing module is part of the business system we have developed since 1989 — used on its own or connected with other modules.

Purchase orders

Orders are issued from the system and stay linked to receipts and invoices — every document keeps its history.

  • Purchase orders issued from the system
  • Order–receipt–invoice link
  • Overview of open orders

Goods receipt and control

Goods receipt is tied to the order and quantities flow into stock — with freepass quality control where needed.

Incoming invoices and approval

Incoming invoices with approval workflows by rules and roles — with e-documents and links to orders and receipts.

  • Approval workflows for invoices
  • E-documents and e-SLOG 2.0 invoices
  • Invoice linked to order and receipt

Connected to the business

Purchasing runs in the same system as the warehouse, accounting and production — no double entry.

  • Stock and accounting in the same system
  • Intrastat reporting
  • One data entry for all modules
Why Softbase
35+

Years of continuous development

We have developed the solutions since 1989, adapting them to legislative and business changes.

1200+

System users

More than 1,200 users in companies across Slovenia use our solutions.

10+

Average years of cooperation

Clients work with us long-term because the system grows with them and support is personal and fast.

See all references
Frequently asked questions

Frequently asked questions.

Is purchasing connected to the warehouse and stock?
Yes. Receipts based on orders update stock automatically — purchasing, warehouse and accounting run in the same system.
How does incoming-invoice approval work?
The incoming invoice gets its e-document and travels through an approval workflow by rules and roles; approved invoices are ready for posting and payment.
Can we roll out the purchasing module on its own?
Yes. Modules are introduced individually or as a connected whole — purchasing is often rolled out together with the warehouse.
Does the program support Intrastat and e-SLOG?
Yes. Intrastat reporting and e-SLOG 2.0 electronic invoices are supported, as is SEPA payment traffic.

Orders, receipts and invoices don’t match?

Show us your purchasing process. The first conversation is about understanding your processes, not a sales pitch.